LEGALS

BLOWFISH PHOTOGRAPHY - GDPR, PRIVACY POLICY AND SAFEGUARDING

BLOWFISH PHOTOGRAPHY is committed to safeguarding and preserving the privacy of our customers.

The privacy policy explains what happens to any personal data that you provide to us in the operation of our business, or that we collect from you. BLOWFISH PHOTOGRAPHY is owned and operated by myself, Paul Rubery from 15 School Walk, Yate, Bristol BS37 5PS.

I provide photographic services to meet a range of clients, primarily in the areas of Sports and Events.

I can be contacted on 07811226655 or paul@blowfish.photo

This Privacy Policy is for the website www.blowfish.photo and governs the privacy of its visitors as well as the business of BLOWFISH PHOTOGRAPHY. It explains how I comply with the EU's GDPR legislation and the DPA.

COLLECTING YOUR DATA

BLOWFISH PHOTOGRAPHY will only collect Data that is given to us by you or agents acting on your behalf. BLOWFISH PHOTOGRAPHY may collect your Data in several ways, for example: When you contact us through the Website, by telephone, post, e-mail or through any other means and when you use our services, in each case, by this privacy policy.

Data collected through this website is via the contact page. The form collects names, email addresses and messages. Enquires sent using the form are sent to info@Blowfish Photography.co.uk which is an email address hosted by Google. The account is secured using two-factor authentication and by using the contact form you agree that BLOWFISH PHOTOGRAPHY can contact you about your enquiry.

This website is hosted by Wix and their privacy policy can be found HERE.

OUR USE OF YOUR DATA

Any or all of the above Data may be required by us from time to time to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons: internal record keeping, improvement of our products and services, transmission by email of marketing materials that may be of interest to you and contact for market research purposes which may be done using email, telephone, or mail. Such information may be used to customise or update the website, in each case, by this privacy policy.

We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below).

BUSINESS DATA

I hold the minimum of business data necessary to operate the business and care is taken to ensure that this data is treated securely. All data is stored electronically and dependent upon the type of booking may include:

Emails and contact information - Emails and contacts are stored electronically across password-protected devices and hosted by Google.

Accounting information - invoices, estimates, and statements are secured electronically and password protected.

Media - All content shot in undertaking a commission is stored and catalogued by filename based on date and content, on a password-protected desktop computer, laptop and external drive. Clients may at their request, receive a link to file sharing services such as Dropbox or WeTransfer if the content is required to be shared by the client. Media, with consent, may be listed on Blowfish Photography.co.uk for sale, all media galleries can be protected, on request from the client, by a password. This password will only be available to the client.

Media Deletion - When requested by the client data (images) stored on memory cards, computer hard drives, external hard drives, websites and any other storage system will be deleted within the requested time limit. Media on portable storage will be transferred to secured storage, as noted above, as soon as practicable, once images have been transferred the portable storage will be reformatted.

Metadata - Where required images are stored with embedded information in the form of a generic caption describing the occasion. Names of the subject are included in the metadata where relevant and in gathering such information, consent is agreed upon. The metadata remains within the file and travels with the image if it is passed to further locations.

Consent Forms - Consent forms are provided by the client or by BLOWFISH PHOTOGRAPHY on request and describe the intent for the image’s use. Such forms would require name, address, age and contact details. Forms are either passed to the commissioning agent on site or digitally scanned, shared with the agents' digital controller and then shredded.

EVENTS AND LEGITIMATE INTEREST

Guests at events may appear in images taken by BLOWFISH PHOTOGRAPHY as part of the recording of the event. In such instances, attendees are photographed within GDPR 'legitimate interests' guidelines. The taking of photographs when viewed as a form of processing personal data is necessary for the legitimate interest of the photography business, unless there is a good reason to protect an individual's data which supersedes the legitimate interest claim. Clients are requested where possible to minimise any potential risk by making clear that photography will be taking place, either verbally or visually, thereby allowing attendees the opportunity of making it known that they do not wish to be photographed.

THIRD PARTIES

In the day-to-day operation of the business BLOWFISH PHOTOGRAPHY may use third-party services, such as those listed below, with their respective GDPR policies:

Dropbox - https://www.dropbox.com/en_GB/security/GDPR

WeTransfer - https://wetransfer.zendesk.com/hc/en-us/categories/201270873-Security-Privacy

YOUR RIGHTS

The GDPR provides the following rights for individuals.

The right to be informed

The right of access

The right to rectification

The right to erasure

The right to restrict processing

The right to data portability

The right to object

Rights about automated decision-making and profiling.

If you wish to exercise your rights, you can email me at paul@blowfish.photo

INFORMATION COMMISSIONER'S OFFICE (ICO)

You have the right to complain about our handling of your data to the supervisory authority, which in the UK is the Information Commissioner's Office. You can contact the ICO on 0303 1231113

SAFEGUARDING

Consent and permission;

BLOWFISH PHOTOGRAPHY will seek the consent of parents/carers (and children/young people of appropriate age) and permission given before any photograph of a child or young person is taken;

If BLOWFISH PHOTOGRAPHY is working for a client, it will seek overall consent from its members for photographing children and young people; however, the organisation's guidelines should be clear about the reason and purpose for seeking consent and how the overall consent will be used, i.e. the context in which such photographs will be used;

Children and young people should be made aware of the dangers that can arise from people taking photos or filming them. But It is key that children and young people feel happy with their achievements and have visual aids to reinforce their special moments. The photographing, video recording and filming of Children taking part in activities, school events and other occasions should be a normal and essential part of their childhood.

Reason and purpose;

Photographs will only be taken by an authorised photographer;

Photographs will not be posted on the internet and not passed on to others unconnected with the child unless specified by the client;

About schools' photographs at school events, parents/carers should be made aware that photographs are being taken at these events and will be beneficial to display on a client's notice board;

Appropriateness of images;

No images will be taken of children that capture them in what is commonly understood as non-public activities or which show body parts not usually visible in public settings or related to the particular activity e.g. a swimming gala, athletics, gymnastics etc;

Identification of subjects;

The client will be responsible for notifying the photographer on the day of any requirements or restrictions in photographing designated children;

Photography for public display;

The client will indicate if publicity photographs are required and give guidance to the photographer. It is worth noting that it is not illegal to take photographs at a public event even if asked not to do so, but if your event is private then you can insist that your policy is followed.

Use of Mobile phones;

BLOWFISH PHOTOGRAPHY will never use mobile phones to take or record images.

The Legal Position;

Photographs and video images constitute "data" and will be subject to BLOWFISH PHOTOGRAPHY GDPR policy.

BLOWFISH PHOTOGRAPHY follows the guidance given by NSPCC Child Protection in Sport this can be found HERE

BLOWFISH PHOTOGRAPHY follows the guidance given by NSPCC this can be found HERE